The role

We’re looking for a Senior Accounts Payable Administrator to take ownership of the day-to-day Accounts Payable function and play a key role in supporting our AP team. This is a hands-on senior role suited to someone who enjoys combining operational excellence with people leadership in a fast-moving, collaborative environment. Working closely with the Accounts Payable Team Leader, you’ll ensure accurate, timely, and compliant AP operations across the Group, while acting as the go-to person for escalations, complex issues, and operational delivery. You’ll also contribute valuable insights into process improvement, automation, and scalability initiatives as we continue to grow.

This role can either be based in our CBD office or in our Paraparaumu office.

What you'll be doing

Accounts Payable Operations & Team Leadership

• Support the AP team with day-to-day processing, approvals, and reconciliations
• Ensure accurate and timely processing of all AP transactions, meeting monthly close deadlines
• Act as the escalation point for complex, high-risk, or sensitive AP issues
• Oversee Group credit card administration, balance sheet reconciliations, and recovery of personal expenditure
• Maintain audit-ready digital AP records and ensure compliance with internal controls
• Validate new suppliers and bank account changes in line with approval frameworks

Stakeholder Management

• Build strong relationships with internal teams, senior leaders, suppliers, and auditors
• Resolve AP queries and disputes efficiently and professionally
• Clearly communicate AP processes, expectations, and improvements

Process Improvement & Reporting

• Partner with the Accounts Payable Team Leader on process improvement and automation initiatives
• Identify opportunities to improve efficiency, consistency, and risk management
• Monitor AP KPIs, trends, and risks, providing regular reporting and insights

What you'll bring

You’re an experienced Accounts Payable professional who enjoys leading by example and bringing structure and clarity to complex environments. You’re calm under pressure, highly organised, and solutions-focused, with a genuine interest in developing people and improving processes and you’ll bring:

• Proven Accounts Payable or finance operations experience (multi-entity experience preferred)
• Strong knowledge of AP processes, reconciliations, and internal controls
• High proficiency in Microsoft Office 365 and ERP/accounting systems
• Excellent attention to detail, time management, and problem-solving skills
• A positive, down-to-earth approach with the ability to influence and inspire
• A tertiary qualification in business administration, accounting, or finance is desirable but not essential

What's in it for you?

• Professional development support, including an annual professional development budget and paid study days
• Volunteer leave to support a charity or cause that matters to you
• Wellbeing initiatives, including annual eye exams, discounts on glasses, annual flu vaccination, and access to EAP services
• Corporate discounts across a wide range of services and products
• Great team culture with regular social events, weekly treats, award schemes

If you think you have the experience and can-do attitude to make it even bigger with an organisation that rewards your worth, we want to hear from you!

If you have any questions or would like a copy of the job description, please email Madison on HR@phg.co.nz quoting job number 2313.

Habit Health is an equal opportunity employer, dedicated to diversity hiring and providing a safe space to people of all cultures, languages, experiences and backgrounds.